Digital Invoice Processing

Streamline invoice processing by automating reading, capturing, verifying, and posting invoices to reduce errors.
Increase efficiency by reducing manual tasks and allowing your team to focus on financial partnerships.
Process more invoices with fewer staff members, leading to potential cash discounts.
Enhance your liquidity planning strategy by regularly tracking and updating invoice status overviews for better insights.
Enhance the accuracy and speed of invoice processing through machine-learning technology.
Ensure compliance with both domestic and international legal requirements for invoice processing and archiving.
Achieve the capability to access and manage invoices from anywhere and at any time with the convenience of mobile accessibility.

Receipt of Invoice

Ensures when electronic invoices arrive, the invoice processing system immediately begins the processing procedure. Using specialized interfaces, the system automatically accesses the designated email inbox to retrieve incoming invoices promptly. Additionally, paper-based invoices are carefully scanned to ensure compliance with regulatory standards before being securely integrated into the system. This careful approach ensures efficiency and accuracy in managing invoices within the system.

Extract incoming invoices from the designated email inbox through specialized interfaces for timely access
Review paper-based invoices to verify compliance with regulatory standards prior to system integration
Ensure optimal operational efficiency and precision in handling invoices within the system.

Data Extraction

Enables AI/ML technology to detect document objects and perform optical character recognition in the data extraction module. This allows for automatic identification, capture, and analysis of important details from invoices, including vendor name, PO number, items ordered, quantity, and pricing. The extracted information is then utilized to populate the bill record and categorize the invoices into the appropriate digital file based on context, such as the relevant supplier file.

Ensures compatibility with various formats such as paper, PDF, email, XML, and more.
Accommodates invoices with or without a purchase order reference, including automatic posting for single, partial, collective, and final invoices.
Ensures the system continuously enhances the recognition of invoice documents through learning.

Invoice Verification

Ensures that incoming invoices are accurate and complete with all necessary details. Identifies any missing or inaccurate information promptly to allow for immediate resolution in case of discrepancies, ensuring smooth operations and preventing production delays. It then transfers the invoice data in the appropriate format to the Enterprise Resource Planning system for further processing.

Enables seamless integration with ERP and financial accounting systems, facilitating the transfer of invoice data for efficient processing
Ensures the precision and entirety of incoming invoices with support for multiple languages and currencies
Detects and rectifies missing or inaccurate information, addressing discrepancies to prevent delays in production.

Release Authorization

Ensures that verified invoice transferred to the release workflow, and various criteria such as cost center, category, invoice items, and amounts are used to determine the accountable person who authorizes the invoice release. The multi-tier release workflow ensures compliance with internal policies, including segregation of duties, GST, CES, TCS, TDS, etc. The rule engine allows for the timely substitution of colleagues to ensure a smooth progression of the invoice release process and avoid any delays through the escalation mechanism.

Enables the utilization of various criteria such as cost center, category, invoice items, and amounts in order to assign accountability to individuals.
Maintains adherence to internal policies through a multi-tier release workflow that includes delegation, facilitating the timely substitution of colleagues.
Implements an escalation mechanism with SLA protocols to prevent delays in the invoice release process.

Invoice Posting

Ensures a smooth and effortless transfer of all posting-related data to the enterprise resource planning or accounting system promptly upon the release and posting of invoices within the payment deadline. Invoices that include a purchase order reference undergo automatic processing and are securely stored for easy retrieval. To adhere to regulatory standards, all business documents, including invoices, are meticulously archived in a secure and compliant archive. This meticulous attention to detail guarantees efficiency and compliance in the handling of financial data.

Stores all invoices and business documents in compliance with audits until the completion of their legal retention period.
Processes invoices that include a purchase order reference for automatic posting.
Ensures the effective and accurate management of financial data to ensure operational efficiency and regulatory compliance.

Our implementation strategy is designed to ensure that your business operations undergo a swift and seamless transformation, resulting in faster time to value. Our experienced consultants utilize a structured approach that combines extensive industry knowledge with the latest implementation techniques. This enables you to expedite the deployment of our powerful solution and experience a rapid return on investment.

Through our streamlined process, you can optimize productivity and streamline business processes with minimal disruption. We have consolidated the expertise gained from global deployments into a set of leading practices, providing a clear path to success and delivering rapid business value.

With Nirmalya, you can confidently expect to go live within a predictable timeframe through smart, stepped implementations.

Nirmalya offers its services to companies of all sizes, including startups, fast-growing businesses, medium-sized enterprises, large corporations, and non-profit organizations. We assist these companies in streamlining their operational capabilities without the need for significant capital and operational expenditures. By eliminating the burden of maintaining an Enterprise Resource Planning system, which typically involves investments in manpower, hardware, and software, we help companies focus on their core activities.

Our collaboration with companies involves an initial setup fee for implementation, followed by an annual license fee based on the modules chosen by the customer for implementation. As businesses expand, customers have the flexibility to incorporate new modules as needed.