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Permit to Work Management

Empower your team and boost efficiency with a permit to work suite to ensure workplace safety and compliance easily.

Maximize workplace safety and compliance by using the Permit to Work Suite. Simplify the issuance, management, and tracking of work permits to reduce risks associated with hazardous tasks. Enhance efficiency, decrease risks, and empower your workforce to work safely. The Permit to Work Suite is a digital solution that streamlines the process of issuing, tracking, and managing permits for high-risk work activities. It ensures that all safety protocols and compliance requirements are followed before, during, and after task completion. By obtaining necessary permits, conducting risk assessments, and adhering to safety procedures, accidents and incidents can be minimized. Improve efficiency by streamlining the entire Permit to Work process, from application to authorization and completion. This saves time and resources, creating a more efficient and secure work environment.

Streamline Permit Request

Submit clear and detailed permit requests easily using predefined templates and risk assessment tools to ensure a smooth start.

Expedite Approvals

Speed up approvals with automated workflows and real-time tracking for informed decision-making and access to relevant information.

Streamline Work Completion

Streamline work by clear instructions and electronic signatures, along with reports, to enhance closure and facilitate planning.

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Unified

Bringing data, technology & expertise together to transform your business and make future-ready.

Connected

Integrating different varieties of data to enhance transparency, insights, and transform digitally to capitalize on data and innovate without boundaries.

Interoperable

Reliable & Resilient – your platform & partner for digital transformation without limits.

Streamline, Maximize, and Prevail

Experience a multitude of benefits that awaits

  • Ensure that all necessary permits are obtained, risk assessments are completed, and safety procedures are followed in order to reduce accidents and incidents.
  • Streamline the entire permit to work process from application to authorization and completion, saving time and resources.
  • Enable digital signatures for approvals to eliminate the need for paper-based approvals and reduce delays.
  • Maintain a comprehensive library of common hazards associated with various work types and equipment, allowing users to easily select relevant hazards during the permit application.
  • Enforce mandatory verification steps electronically within the permit workflow and send automated alerts to relevant personnel when isolation is applied or removed to improve situational awareness.
  • Utilize pre-defined procedures for various equipment types to guide users through a step-by-step isolation process, ensuring that all necessary points are addressed.
  • Define customized workflows for different permit types based on hazard level, work location, or other criteria to ensure the permit goes through the appropriate approval process.
  • Establish prerequisites that must be completed before issuing a permit and define hold points where work must be paused for reassessment before continuing.

Features

Enforce a strong permit system with clearly defined components, ensuring that each step follows the highest safety standards.

Permit Management

Simplify the permitting process by providing pre-built templates for creating standard permits, utilizing dynamic workflows for routing approvals, capturing and pre-populating data for quicker form completion, sending automated notifications to alert approvers, and allowing for digital signatures to streamline approvals. This efficient approach guarantees consistency, speed, and accuracy in managing permits, leading to improved workflow efficiency overall.

  • Create standardized permit templates for common types of work, reducing manual work and ensuring consistency.
  • Define approval workflows based on the type of permit, hazard level, or other criteria to automatically route permits to the appropriate approvers.
  • Capture and store standard work details, equipment lists, and control measures in pre-populated permit forms with relevant information to expedite the creation process.

Risk Assessment

Improve the permit-to-work procedure by establishing a strong foundation using its risk assessment capabilities. Utilize hazard libraries specific to different types of work and equipment to easily select relevant hazards when submitting a permit. Users will be guided through questions to identify potential hazards unique to the scheduled work, and will have the option to connect with job hazard analysis tools to import known hazards and control measures directly. This integration helps to streamline the risk assessment process and ensures a thorough evaluation of potential hazards.

  • Ensure a comprehensive database of common hazards associated with various job roles and equipment.
  • Guide users through questions to identify potential risks that are specific to their current task.
  • Easily integrate with job safety analysis tools to import identified hazards and recommended safety measures seamlessly.

Isolation Management

Enabling the team to efficiently manage isolation procedures includes pre-defined isolation planning procedures for different types of equipment, guiding users through step-by-step processes. It allows for electronic management of Lock-Out/Tag-Out (LOTO) procedures, tracking the issuance and return of LOTO devices for specific isolation points. Real-time monitoring of isolation status is provided through visual indicators on dashboards and mobile apps. Furthermore, automated verification steps can be enforced within the permit workflow, with alerts sent to relevant personnel when isolation is applied or removed for improved situational awareness.

  • Plan isolation with procedures for various equipment guides users through a step-by-step process, ensuring that all points are addressed.
  • Monitor isolation status with visual indicators on dashboards or mobile apps for instant visibility into equipment status.
  • Enforce verification steps in the permit workflow and send alerts when isolation is applied or removed to enhance awareness.

Job Safety Analysis

Transform the way you conduct job safety analysis to optimize workplace safety through comprehensive feature guides that walk users through the job safety analysis process, prompting them to identify hazards, evaluate risks, and establish control measures with ease. By integrating a customizable risk matrix, it automates risk score calculations based on hazard severity and probability levels, ensuring a thorough and precise safety analysis. This tool is an essential part of your safety protocols to streamline the job safety analysis process and guarantee a safer work environment for your team.

  • Identify potential hazards, assess risks, and determine appropriate control measures for each work step through a structured process.
  • Integrate the job safety analysis with a customizable risk matrix to evaluate the level of risk.
  • Automatically calculate risk scores based on user-selected hazards and their severity/probability levels.

Workflow Management

Empower users to create customized workflows for different types of permits, ensuring that each permit follows the proper approval process. The system will automatically send permits to designated approvers and send notifications to all parties to keep them updated on the approval status. Users can set prerequisites that must be met before a permit is issued, as well as identify hold points where work must stop for re-evaluation before proceeding.

  • Define workflows for permits based on hazard level, work location, or criteria to ensure they go through the right approval chain.
  • Automate routing and notifications for permits based on workflow to designated approvers and send automatic notifications to inform the approval process.
  • Set prerequisites before permit issuance and define hold points for reassessment before proceeding.

Dashboard and Analytics

Gain a competitive edge by harnessing the power of interactive dashboard and analytics feature. It converts raw data into easily digestible insights, presenting businesses with comprehensive reports that offer unparalleled visibility into their operations. Leverage key performance indicators like permit status, request/approve ratio, and identify trends, patterns to optimize strategies, and achieve success. With intuitive platform, you can turn insights into action, proactively transforming your organization to drive growth and success.

  • Achieve unparalleled operational transparency by accessing valuable insights, recognizing patterns, trends, and performance metrics.
  • Optimize decision-making processes, improve efficiency, and enhance overall performance based on informed choices.
  • Harness the power of data to drive impactful actions and revolutionize operational methodologies.

Resolving a wide range of challenges

Streamlined Process

Employs user-friendly interface for permit creation, approval, and management, reducing training needs.

Customizable Workflows

Customize permit workflows to meet specific needs, ensuring permits follow the approval chain for work and risk levels.

Pre-Defined Templates

Save time by using pre-built templates for work permits that come pre-filled with relevant sections and fields.

Customizable Checklists

Create dynamic checklists for each permit type to ensure all safety considerations during work are addressed.

Easy Accessibility

Access permit system on any device, web browser, or mobile app for field visibility on the move.

Electronic Signature

Streamline approval process, eliminate paper-based procedures with secure e-signatures.

We have significantly enhanced efficiency by centralizing, hosting, and making all our operations accessible in the cloud. Nirmalya Unified Platform has enabled us to support remote sales and customer service, offer an elevated level of service to our customers, and effectively manage our operations with real-time data.

Saroj Patro | CMD, Shoukeen Industries

Accelerated Value Realization

Our implementation strategy is designed to ensure that your business operations undergo a swift and seamless transformation, resulting in faster time to value. Our experienced consultants utilize a structured approach that combines extensive industry knowledge with the latest implementation techniques. This enables you to expedite the deployment of our powerful solution and experience a rapid return on investment.

Through our streamlined process, you can optimize productivity and streamline business processes with minimal disruption. We have consolidated the expertise gained from global deployments into a set of leading practices, providing a clear path to success and delivering rapid business value.

With Nirmalya, you can confidently expect to go live within a predictable timeframe through smart, stepped implementations.

How Much It Cost?

Nirmalya offers its services to companies of all sizes, including startups, fast-growing businesses, medium-sized enterprises, large corporations, and non-profit organizations. We assist these companies in streamlining their operational capabilities without the need for significant capital and operational expenditures. By eliminating the burden of maintaining an Enterprise Resource Planning system, which typically involves investments in manpower, hardware, and software, we help companies focus on their core activities.

Our collaboration with companies involves an initial setup fee for implementation, followed by an annual license fee based on the modules chosen by the customer for implementation. As businesses expand, customers have the flexibility to incorporate new modules as needed.

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